What is the organizations registry?

It is a source-linked list of Canadian organizations — schools, libraries, non-profits, health and professional bodies, media outlets, agencies — that have published an AI policy or operational guidance. Every record links to the public source document, which is always the authority. Municipal records live in the separate registry at /municipalities.

Where do the descriptions come from?

Each description is written from the public source document and reviewed by a human before it appears here. Descriptions summarise what a document covers and which controls it names. They are never a score, a grade, or an opinion about whether the policy is good. Our approach is documented on /methodology.

Why do some organizations have no description?

A small number of records are still being adjudicated — usually because the source was hard to access, the document is an AI strategy rather than a use policy, or the scope was unclear. The organization stays listed with its source link, and the description appears once review is finished.

What is the difference between a formal policy and operational guidance?

A formal policy is an approved governing document. Operational guidance is practical direction staff actually follow — newsroom standards, classroom rules, a staff handbook section. Both count as published governance; neither is automatically stronger than the other.

My organization is not listed. What should I do?

Submit your policy through the form below. A missing record does not prove an organization lacks governance — it usually means we have not found a public source document yet.

We do not have an AI policy yet. Where do we start?

Read a few comparable records here to see what peers actually committed to, then use the Policy Builder in the Policy Studio at /studio to draft your own, and /policy-review to check an existing draft against the same control library.

Public beta

Canadian organizations with a published AI policy

Every record links to the public source document. Inclusion does not mean a policy is good, and a missing record does not prove an organization lacks governance.

Artifacts: 387
Formal policies: 203
Operational guidance: 184

Browse by sector

See what schools, libraries, newsrooms, non-profits and regulators actually publish — each link opens the registry, filtered.

Browse by region

“National” means organizations whose mandate spans the whole country — it is not the sum of the provinces. A province means the organization is based and operating there.

Browse the registry

Search covers organization name, sector, region, document title, plain-language summary, described scope, and key controls.

Try:

Active filters:Material-use disclosureClear all

8 of 387 organizations

Oakville Public Library
Public library · Ontario
Libraries & culture Formal policy Ontario
A library organization providing library collections, learning resources, digital services, and community programming in Ontario.
Oakville Public Library staff must select AI tools under municipal guidance, protect privacy, review outputs for accuracy and bias, disclose material AI use, and remain accountable for decisions.
View record Source document
Ontario Medical Association
Provincial medical professional association · Ontario
Health & professional regulation Formal policy Ontario
A provincial medical professional association supporting professional regulation, standards, licensing, governance, or member services in Ontario.
Ontario Medical Association employees need approval to procure AI, must keep restricted data out of unapproved tools, obtain meeting consent, disclose material use, and comply with monitoring.
View record Source document
Plank
Digital design and web agency serving cultural and nonprofit organizations · Quebec
Libraries & culture Formal policy Quebec
A digital design and web agency serving cultural and nonprofit organizations providing programs, supports, resources, or community services in Quebec.
Plank staff must use AI only for approved business purposes, protect client and confidential data, review outputs, disclose material assistance, and remain accountable for final work.
View record Source document
Postmedia Network Canada Corp.
National and local news media · National
Media & communications Operational guidance National
A national and local news media providing news, information, storytelling, or community media across Canada.
Postmedia personnel need manager approval for generative AI, must route proposed uses through legal and task-force review, protect company data, verify outputs, and disclose material assistance.
View record Source document
Richmond School District No. 38
School board · British Columbia
Education Formal policy British Columbia
A school board supporting K–12 schools, students, educators, and district services in British Columbia.
Richmond School District staff must use approved AI tools, protect personal and confidential data, verify accuracy and bias, disclose material assistance, and remain accountable for outputs.
View record Source document
School District No. 35 (Langley)
School board · British Columbia
Education Operational guidance British Columbia
A school board supporting K–12 schools, students, educators, and district services in British Columbia.
Langley School District requires approved AI tools, protects privacy, supports inclusive access, retains professional judgment, verifies outputs, and discloses material assistance.
View record Source document
Skills for Change
Settlement and employment services charity · Ontario
Nonprofits & associations Formal policy Ontario
A settlement and employment services charity providing programs, supports, resources, or community services in Ontario.
Skills for Change requires staff to use approved AI, protect client and confidential data, review outputs, disclose material assistance, retain human accountability, and complete oversight or training steps.
View record Source document
The Narwhal News Society
Nonprofit journalism · National
Media & communications Operational guidance National
A nonprofit journalism providing news, information, storytelling, or community media across Canada.
Journalists may use AI only with editor awareness, human verification and privacy compliance; AI cannot write articles or create news visuals, material use must be explained, and errors are corrected transparently.
View record Source document

Frequently asked questions

What is the organizations registry?: It is a source-linked list of Canadian organizations — schools, libraries, non-profits, health and professional bodies, media outlets, agencies — that have published an AI policy or operational guidance. Every record links to the public source document, which is always the authority. Municipal records live in the separate registry at /municipalities.
Where do the descriptions come from?: Each description is written from the public source document and reviewed by a human before it appears here. Descriptions summarise what a document covers and which controls it names. They are never a score, a grade, or an opinion about whether the policy is good. Our approach is documented on /methodology.
Why do some organizations have no description?: A small number of records are still being adjudicated — usually because the source was hard to access, the document is an AI strategy rather than a use policy, or the scope was unclear. The organization stays listed with its source link, and the description appears once review is finished.
What is the difference between a formal policy and operational guidance?: A formal policy is an approved governing document. Operational guidance is practical direction staff actually follow — newsroom standards, classroom rules, a staff handbook section. Both count as published governance; neither is automatically stronger than the other.
My organization is not listed. What should I do?: Submit your policy through the form below. A missing record does not prove an organization lacks governance — it usually means we have not found a public source document yet.
We do not have an AI policy yet. Where do we start?: Read a few comparable records here to see what peers actually committed to, then use the Policy Builder in the Policy Studio at /studio to draft your own, and /policy-review to check an existing draft against the same control library.

How you can help

Primary

Submit proof of AI policy

Got a published policy? Send us the link and we'll update the organization.

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Browse municipalities in the meantime

Registry snapshot