Canadian organizations with a published AI policy
Every record links to the public source document. Inclusion does not mean a policy is good, and a missing record does not prove an organization lacks governance.
Registry snapshot
- Artifacts
- 387
- Formal policies
- 203
- Operational guidance
- 184
Browse by sector
See what schools, libraries, newsrooms, non-profits and regulators actually publish — each link opens the registry, filtered.
- Education209
- Libraries & culture37
- Media & communications28
- Nonprofits & associations21
- Health & professional regulation21
- Business & professional services16
- Public agencies & research14
- Other13
- Infrastructure, transport & energy11
- Public safety & justice9
- Finance & insurance8
Browse by region
“National” means organizations whose mandate spans the whole country — it is not the sum of the provinces. A province means the organization is based and operating there.
- Ontario127
- National66
- British Columbia61
- Alberta55
- Quebec42
- Nova Scotia11
- Manitoba10
- Saskatchewan7
- New Brunswick3
- Atlantic Canada2
- Northwest Territories1
- Newfoundland and Labrador1
- Prince Edward Island1
See also: provincial and territorial policies · municipal registry · registry overview
Browse the registry
Search covers organization name, sector, region, document title, plain-language summary, described scope, and key controls.
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37 of 387 organizations
Barrie Public Library
Public library · Ontario
A library organization providing library collections, learning resources, digital services, and community programming in Ontario.
The library's AI policy governs staff and board use through approved purposes, privacy and confidentiality safeguards, accuracy and bias checks, human accountability, disclosure and periodic review.
Bibliothèque de Beaumont Library
Public library · Alberta
A library organization providing library collections, learning resources, digital services, and community programming in Alberta.
The library's AI and automated-system policy requires approved, necessary uses, privacy and security assessment, human oversight, output verification, disclosure and complaint or incident handling.
Calgary Stampede
Community events, culture, and agricultural nonprofit · Alberta
A community events, culture, and agricultural nonprofit supporting arts, culture, heritage, creative work, or community programming in Alberta.
The Stampede's AI policy governs members through approved tools and uses, privacy and confidentiality controls, human review and disclosure, training, incident escalation and annual review.
Canada Council for the Arts
National public arts funder and federal Crown corporation · National
A national public arts funder and federal Crown corporation supporting arts, culture, heritage, creative work, or community programming across Canada.
The Council's AI guidance limits internal and assessor use to licensed tools and approved tasks, protects application data, requires human judgment and verification, and preserves confidentiality and fairness.
Canadian Heritage
Federal culture, heritage, sport, and official-languages department · National
A federal culture, heritage, sport, and official-languages department supporting arts, culture, heritage, creative work, or community programming across Canada.
The code's AI section requires Canadian Heritage employees to follow automated-decision rules, guard privacy and fairness, avoid bias, seek current guidance and use informed human judgment.
Canadian Museum of Immigration at Pier 21
National museum and federal Crown corporation · National
A national museum and federal Crown corporation supporting arts, culture, heritage, creative work, or community programming across Canada.
Description under review — read the source document.
Collingwood Public Library
Public library · Ontario
A library organization providing library collections, learning resources, digital services, and community programming in Ontario.
The library AI policy requires approved uses and tools, privacy and confidentiality protection, human verification and accountability, transparent public-facing use, bias review, staff training and periodic review.
Dylanna Fisher Communications (Switching Styles)
Independent music, arts, and culture publication · Alberta
An independent music, arts, and culture publication providing communications, creative, public-relations, or marketing services in Alberta.
Switching Styles' AI policy keeps published work under human editorial control, requires disclosure and fact-checking, protects privacy and copyright, and rejects fully AI-generated content.
East Gwillimbury Public Library
Public library · Ontario
A library organization providing library collections, learning resources, digital services, and community programming in Ontario.
The library's AI policy makes employees and volunteers accountable for outputs, requires transparent and public-benefit use, protects privacy and security, and calls for bias, risk and legal review.
Factory Media Centre
Artist-run media arts centre and charity · Ontario
An artist-run media arts centre and charity supporting arts, culture, heritage, creative work, or community programming in Ontario.
Factory Media Centre's generative AI policy bars staff, board and jurors from using it for work, prohibits AI content in applications, requires disclosure of unavoidable use, and makes artists detail submitted AI use.
Grain Financial Protection Board
Provincial agricultural financial-protection board · Ontario
A provincial agricultural financial-protection board providing banking, insurance, financial, or related member services in Ontario.
The board's governing agreement requires AI risk assessments, executive accountability, disclosure of material uses, quarterly oversight reporting, and protection of confidential and personal information.
Grey Highlands Public Library
Public library and registered charity · Ontario
A library organization providing library collections, learning resources, digital services, and community programming in Ontario.
Description under review — read the source document.
Hanover Public Library
Public library · Ontario
A library organization providing library collections, learning resources, digital services, and community programming in Ontario.
The library's AI policy allows staff to supplement communications, programs and operations, requires checks for accuracy and impartiality, mandates legal and privacy compliance, and bars AI from replacing staff judgment.
Kitchener Public Library
Public library · Ontario
A library organization providing library collections, learning resources, digital services, and community programming in Ontario.
The library's AI statement bars customer and sensitive organizational data, requires staff training and output verification, calls for fairness and bias checks, and retains human accountability and transparent use.
Milton Public Library
Public library · Ontario
A library organization providing library collections, learning resources, digital services, and community programming in Ontario.
Description under review — read the source document.
Musical Theatre Productions
Community theatre and charitable performing arts · Ontario
A community theatre and charitable performing arts supporting arts, culture, heritage, creative work, or community programming in Ontario.
Description under review — read the source document.
Nova Scotia Museum
Provincial museum network, culture and heritage · Nova Scotia
A provincial museum network, culture and heritage supporting arts, culture, heritage, creative work, or community programming in Nova Scotia.
Nova Scotia Museum staff may use AI for planning and accessibility but not final content or translation, must disclose and fact-check assistance, and may not enter personal or confidential data.
Oakville Public Library
Public library · Ontario
A library organization providing library collections, learning resources, digital services, and community programming in Ontario.
Oakville Public Library staff must select AI tools under municipal guidance, protect privacy, review outputs for accuracy and bias, disclose material AI use, and remain accountable for decisions.
Okanagan Regional Library
Regional public library · British Columbia
A library organization providing library collections, learning resources, digital services, and community programming in British Columbia.
Okanagan Regional Library staff, contractors and volunteers must use AI internally, review and validate outputs, keep personal data out of public tools, use approved tools for identifiable data, and manage records.
PAL Vancouver
Affordable housing and arts-support charity · British Columbia
An affordable housing and arts-support charity supporting arts, culture, heritage, creative work, or community programming in British Columbia.
PAL Vancouver staff must obtain consent before AI-assisted resident service, keep resident, donor and staff data out of unauthorized tools, jointly review outputs, assess bias, and complete training.
Peace Library System
Regional library system · Alberta
A library organization providing library collections, learning resources, digital services, and community programming in Alberta.
Description under review — read the source document.
Peel Multicultural Council
Settlement and multicultural community-services nonprofit · Ontario
A settlement and multicultural community-services nonprofit providing programs, supports, resources, or community services in Ontario.
Peel Multicultural Council requires authorized AI use, protects client and confidential data, requires human verification and disclosure, assigns user accountability, and applies consequences for misuse.
Plank
Digital design and web agency serving cultural and nonprofit organizations · Quebec
A digital design and web agency serving cultural and nonprofit organizations providing programs, supports, resources, or community services in Quebec.
Plank staff must use AI only for approved business purposes, protect client and confidential data, review outputs, disclose material assistance, and remain accountable for final work.
Prince George Public Library
Public library · British Columbia
A library organization providing library collections, learning resources, digital services, and community programming in British Columbia.
Prince George Public Library personnel must fact-check AI outputs, keep personal and confidential data out of public tools, use approved tools for private data, address bias, and complete training.
Rozsa Foundation
Arts foundation and charity · Alberta
An arts foundation and charity supporting arts, culture, heritage, creative work, or community programming in Alberta.
Rozsa staff may use AI only to assist human creators and judgment, must protect sensitive and copyrighted inputs, avoid harmful content, review every output, and acknowledge assistance.
SaskCulture Inc.
Arts, culture and heritage nonprofit · Saskatchewan
An arts, culture and heritage nonprofit supporting arts, culture, heritage, creative work, or community programming in Saskatchewan.
SaskCulture staff may use AI without replacing artists, grant decisions or human judgment, must protect cultural and personal data, obtain consent for Indigenous knowledge, and review all outputs.
Sault Ste. Marie Public Library
Public library · Ontario
A library organization providing library collections, learning resources, digital services, and community programming in Ontario.
Sault Ste. Marie Public Library personnel must review and attribute AI output, label substantial AI content, protect sensitive data, minimize or anonymize inputs, assess bias and accuracy, and train users.
Spritz, social + numérique and POP, culture + numérique
Social, digital, content, and cultural marketing agency · Quebec
A social, digital, content, and cultural marketing agency providing communications, creative, public-relations, or marketing services in Quebec.
Employees and members must protect personal data, preserve human review of AI decisions and content, prevent bias, disclose material AI use, and follow lead oversight, audits, risk and procurement controls.
St. Catharines Public Library
Public library · Ontario
A library organization providing library collections, learning resources, digital services, and community programming in Ontario.
Library staff and volunteers must use assessed, IT-approved AI, protect personal and confidential data, verify outputs, retain human control of decisions, disclose use, complete training and report incidents.
Stormont, Dundas and Glengarry County Library
County public library · Ontario
A library organization providing library collections, learning resources, digital services, and community programming in Ontario.
Library staff must acknowledge significant generative AI use, retain professional judgment, protect confidential and personal information, and fact-check outputs for errors and bias; patron use must meet privacy and copyright rules.
Sylvan Lake Municipal Library
Municipal public library · Alberta
A library organization providing library collections, learning resources, digital services, and community programming in Alberta.
Description under review — read the source document.
The Blue Mountains Public Library
Public library, gallery, archive and museum · Ontario
A library organization providing library collections, learning resources, digital services, and community programming in Ontario.
Library personnel must use CEO-approved AI, protect personal and restricted data, avoid automated decisions affecting people, verify outputs and bias, identify substantial AI assistance, retain human judgment and receive training.
Toronto Public Library
Public library · Ontario
A library organization providing library collections, learning resources, digital services, and community programming in Ontario.
Library AI requires impact and privacy assessments before deployment, protection of personal and restricted data, staff verification for accuracy and bias, human decisions for consequential matters, transparency and governance oversight.
Vaughan Public Libraries
Public library · Ontario
A library organization providing library collections, learning resources, digital services, and community programming in Ontario.
Library staff, trustees and volunteers must use approved AI, complete ethical-use training, protect personal information, screen for bias, attribute AI-created content.
Waterloo Public Library
Public library and registered charity · Ontario
A library organization providing library collections, learning resources, digital services, and community programming in Ontario.
Library staff must use approved AI, protect personal, confidential and restricted data, verify outputs and bias, disclose significant assistance, preserve human judgment, follow copyright and procurement rules.
Western Manitoba Regional Library
Public library · Manitoba
A library organization providing library collections, learning resources, digital services, and community programming in Manitoba.
Library staff and Board members must protect patron, employee and confidential data, verify AI outputs, disclose meaningful assistance, respect copyright, preserve human judgment, use approved tools.
Yellowhead Regional Library
Regional library system · Alberta
A library organization providing library collections, learning resources, digital services, and community programming in Alberta.
Library staff must use AI with human review, protect patron, employee and confidential information, verify accuracy and bias, disclose material assistance, respect copyright and records duties.
Frequently asked questions
- What is the organizations registry?
- It is a source-linked list of Canadian organizations — schools, libraries, non-profits, health and professional bodies, media outlets, agencies — that have published an AI policy or operational guidance. Every record links to the public source document, which is always the authority. Municipal records live in the separate registry at /municipalities.
- Where do the descriptions come from?
- Each description is written from the public source document and reviewed by a human before it appears here. Descriptions summarise what a document covers and which controls it names. They are never a score, a grade, or an opinion about whether the policy is good. Our approach is documented on /methodology.
- Why do some organizations have no description?
- A small number of records are still being adjudicated — usually because the source was hard to access, the document is an AI strategy rather than a use policy, or the scope was unclear. The organization stays listed with its source link, and the description appears once review is finished.
- What is the difference between a formal policy and operational guidance?
- A formal policy is an approved governing document. Operational guidance is practical direction staff actually follow — newsroom standards, classroom rules, a staff handbook section. Both count as published governance; neither is automatically stronger than the other.
- My organization is not listed. What should I do?
- Submit your policy through the form below. A missing record does not prove an organization lacks governance — it usually means we have not found a public source document yet.
- We do not have an AI policy yet. Where do we start?
- Read a few comparable records here to see what peers actually committed to, then use the Policy Builder in the Policy Studio at /studio to draft your own, and /policy-review to check an existing draft against the same control library.
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