Canadian organizations with a published AI policy
Every record links to the public source document. Inclusion does not mean a policy is good, and a missing record does not prove an organization lacks governance.
Registry snapshot
- Artifacts
- 387
- Formal policies
- 203
- Operational guidance
- 184
Browse by sector
See what schools, libraries, newsrooms, non-profits and regulators actually publish — each link opens the registry, filtered.
- Education209
- Libraries & culture37
- Media & communications28
- Nonprofits & associations21
- Health & professional regulation21
- Business & professional services16
- Public agencies & research14
- Other13
- Infrastructure, transport & energy11
- Public safety & justice9
- Finance & insurance8
Browse by region
“National” means organizations whose mandate spans the whole country — it is not the sum of the provinces. A province means the organization is based and operating there.
- Ontario127
- National66
- British Columbia61
- Alberta55
- Quebec42
- Nova Scotia11
- Manitoba10
- Saskatchewan7
- New Brunswick3
- Atlantic Canada2
- Northwest Territories1
- Newfoundland and Labrador1
- Prince Edward Island1
See also: provincial and territorial policies · municipal registry · registry overview
Browse the registry
Search covers organization name, sector, region, document title, plain-language summary, described scope, and key controls.
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127 of 387 organizations
99.3 County FM (Prince Edward County Radio Corporation)
Volunteer-driven nonprofit community radio station · Ontario
A volunteer-driven nonprofit community radio station providing news, information, storytelling, or community media in Ontario.
The station's AI policy protects human community voices, limits AI to approved off-air support, bars AI-hosted or AI-written news, protects personal data, and requires disclosure and human verification.
Algoma University
University · Ontario
A post-secondary institution providing education, training, research, and student services in Ontario.
The university's generative AI guidance directs instructors to set course expectations, protect privacy, preserve academic integrity, review assessment uses, communicate transparently and align decisions with policy.
Algonquin and Lakeshore Catholic District School Board
School board · Ontario
A school board supporting K–12 schools, students, educators, and district services in Ontario.
The board's AI principles guide staff and students to use AI safely and ethically, protect privacy, verify outputs, disclose use, preserve human judgment and follow classroom expectations.
Algonquin College
Public college · Ontario
A post-secondary institution providing education, training, research, and student services in Ontario.
The employee guidelines require approved and authorized generative AI use, prohibit sensitive-data entry, mandate risk and privacy review, human validation and disclosure, and assign users responsibility for outputs.
Avon Maitland District School Board
School board · Ontario
A school board supporting K–12 schools, students, educators, and district services in Ontario.
The staff generative AI guidelines require approved tools, privacy protection, transparent classroom use, human verification, bias checks and assessment practices that preserve authentic student learning.
Barrie Public Library
Public library · Ontario
A library organization providing library collections, learning resources, digital services, and community programming in Ontario.
The library's AI policy governs staff and board use through approved purposes, privacy and confidentiality safeguards, accuracy and bias checks, human accountability, disclosure and periodic review.
Brant Haldimand Norfolk Catholic District School Board
School board · Ontario
A school board supporting K–12 schools, students, educators, and district services in Ontario.
The educator AI guidelines require privacy protection, approved tools, human verification, transparent classroom expectations and assessment design that preserves academic integrity and authentic learning.
Brock University
University · Ontario
A post-secondary institution providing education, training, research, and student services in Ontario.
The instructor guidance requires clear course-level AI rules, privacy and copyright protection, disclosure, verified outputs, authentic assessment and alignment with academic-integrity policy.
CAA North & East Ontario
Member services and community advocacy · Ontario
A member services and community advocacy providing member services, programs, and advocacy in Ontario.
CAA North & East Ontario's AI policy guides members and staff to protect personal data, verify accuracy, disclose material AI use, preserve human judgment and avoid deceptive or discriminatory outputs.
Canadian Journal for the Academic Mind
Student-led open-access academic journal · Ontario
A student-led open-access academic journal supporting publishing, research, or academic information in Ontario.
The journal policy bars generative AI from submissions and from every editorial and peer-review stage, protects manuscript confidentiality, preserves human scholarly judgment and holds authors responsible for original work.
Canadian Journal of Emergency and Response Studies
Open-access emergency-management journal · Ontario
An open-access emergency-management journal supporting publishing, research, or academic information in Ontario.
Description under review — read the source document.
Canadian Mental Health Association Waterloo Wellington
Community mental-health, addiction, developmental-disability, and family-services charity · Ontario
A community mental-health, addiction, developmental-disability, and family-services charity providing programs, supports, resources, or community services in Ontario.
CMHA Waterloo Wellington's AI controls require organization-wide policy sign-off and, in client care, express informed consent, clear purpose and limitation notices, privacy safeguards and a no-penalty right to refuse or withdraw.
Canadore College
Public college · Ontario
A post-secondary institution providing education, training, research, and student services in Ontario.
The college's AI position directs its community to protect privacy, preserve academic integrity and human judgment, disclose use, verify outputs, address bias and build equitable AI literacy.
Carleton University
Public university · Ontario
A post-secondary institution providing education, training, research, and student services in Ontario.
The university AI framework guides faculty, staff and students through human-centred use, privacy and data controls, transparency, fairness, academic integrity, role accountability and continuing review.
Catholic District School Board of Eastern Ontario
School board · Ontario
A school board supporting K–12 schools, students, educators, and district services in Ontario.
The board's generative AI guidelines require approved tools, no sensitive-data entry, disclosure and human verification, bias review, teacher-set assessment rules and preservation of authentic learning.
Centennial College
Public college · Ontario
A post-secondary institution providing education, training, research, and student services in Ontario.
The faculty AI guidelines require privacy-safe data use, human review of outputs, transparent course and instructor use, student consent where appropriate, authentic assessment and equitable alternatives.
Centre for International Governance Innovation
Public-policy research nonprofit · Ontario
A public-policy research nonprofit providing programs, supports, resources, or community services in Ontario.
CIGI's research AI policy requires human guidance and sign-off, disclosure, credible sourcing and fact-checking, confidentiality protection, research integrity and accountability for AI-assisted outputs.
ClimateFast
Climate action and civic-engagement nonprofit · Ontario
A climate action and civic-engagement nonprofit providing programs, supports, resources, or community services in Ontario.
ClimateFast's AI policy generally avoids AI unless a clear benefit justifies it, protects human creativity and critical thinking, minimizes energy and water impacts, requires transparency and keeps organizational work human-led.
College of Medical Laboratory Technologists of Ontario
Health profession regulator · Ontario
A professional regulatory organization supporting professional regulation, standards, licensing, governance, or member services in Ontario.
CMLTO's approved AI framework is being implemented through project intake and risk review, privacy and security controls, human oversight, staff training, inventory tracking and board governance.
College of Respiratory Therapists of Ontario
Provincial health-profession regulator · Ontario
A professional regulatory organization supporting professional regulation, standards, licensing, governance, or member services in Ontario.
The policy applies to staff, appointees and elected members, limits AI to approved low-risk uses, protects personal and confidential data, bans harmful uses, and requires human review, monitoring and incident reporting.
Collingwood Public Library
Public library · Ontario
A library organization providing library collections, learning resources, digital services, and community programming in Ontario.
The library AI policy requires approved uses and tools, privacy and confidentiality protection, human verification and accountability, transparent public-facing use, bias review, staff training and periodic review.
Community Living Essex County
Developmental services nonprofit and registered charity · Ontario
A developmental services nonprofit and registered charity providing programs, supports, resources, or community services in Ontario.
The agency AI policy requires approved tools and prior training, prohibits confidential or personal data entry, mandates human factual, copyright and bias review, supports person-directed services and enforces violations.
Condominium Authority of Ontario
Nonprofit designated administrative authority and online tribunal · Ontario
A nonprofit designated administrative authority and online tribunal providing programs, supports, resources, or community services in Ontario.
The tribunal's AI practice direction says members will not use AI to analyze evidence or draft decisions and asks parties to disclose tools, protect confidential data, and verify all outputs and citations.
Conseil des écoles catholiques du Centre-Est
School board · Ontario
A school board supporting K–12 schools, students, educators, and district services in Ontario.
The school board's artificial intelligence guidance requires pedagogical purpose, teacher awareness, permission and transparency, while protecting personal information and addressing bias, misinformation and impersonation.
Conseil scolaire catholique MonAvenir
School board · Ontario
A school board supporting K–12 schools, students, educators, and district services in Ontario.
The school board's artificial intelligence procedure requires disclosure and copyright compliance, keeps human agency central, protects personal information, and treats unauthorized AI in summative work as plagiarism.
Conseil scolaire Viamonde
School board · Ontario
A school board supporting K–12 schools, students, educators, and district services in Ontario.
The school board's AI guidance directs staff and students to use approved tools, avoid personal or confidential information, verify outputs, protect privacy and security, and remain accountable for resulting work.
District School Board Ontario North East
School board · Ontario
A school board supporting K–12 schools, students, educators, and district services in Ontario.
The board's official AI guidelines summary directs staff toward approved tools, professional integrity, data privacy and ethical integration, and frames student use around honesty, critical thinking and digital citizenship.
Durham Catholic District School Board
School board · Ontario
A school board supporting K–12 schools, students, educators, and district services in Ontario.
The school board's AI guidelines require approved educational uses, protection of personal information, critical verification of outputs, disclosure or citation, and educator oversight of student work.
Durham College
Public college · Ontario
A post-secondary institution providing education, training, research, and student services in Ontario.
Durham College's teaching guidance asks faculty to set clear generative AI expectations, align use with learning outcomes, protect academic integrity, verify outputs, and preserve instructor judgment.
Durham District School Board
School board · Ontario
A school board supporting K–12 schools, students, educators, and district services in Ontario.
The board's AI guidance directs staff to approved tools and training, protects student and personal information, requires human review of outputs, and links classroom use to digital citizenship and academic integrity.
Durham Regional Police Service
Regional police service and public-safety organization · Ontario
A regional police service and public-safety organization operating in Ontario.
The police board's AI policy requires approval and risk assessment before use, prohibits systems posing serious harm or bias risks, mandates public consultation, and requires piloting, monitoring and audit reporting.
East Gwillimbury Public Library
Public library · Ontario
A library organization providing library collections, learning resources, digital services, and community programming in Ontario.
The library's AI policy makes employees and volunteers accountable for outputs, requires transparent and public-benefit use, protects privacy and security, and calls for bias, risk and legal review.
Factory Media Centre
Artist-run media arts centre and charity · Ontario
An artist-run media arts centre and charity supporting arts, culture, heritage, creative work, or community programming in Ontario.
Factory Media Centre's generative AI policy bars staff, board and jurors from using it for work, prohibits AI content in applications, requires disclosure of unavoidable use, and makes artists detail submitted AI use.
Fanshawe College
Public college · Ontario
A post-secondary institution providing education, training, research, and student services in Ontario.
Fanshawe's academic AI framework asks faculty and students to preserve human judgment, set transparent course expectations, protect privacy, disclose use, verify outputs, and uphold academic integrity.
Federal Economic Development Agency for Southern Ontario
Federal regional economic-development and community agency · Ontario
A federal regional economic-development and community agency delivering public administration, oversight, regulation, or public services in Ontario.
FedDev Ontario's conduct code requires employees using generative AI to assess risks, keep protected, classified and personal information out of public tools, follow decision rules, and obtain approval for AI deployments.
Furniture Bank
Furniture-reuse charity and social enterprise · Ontario
A furniture-reuse charity and social enterprise providing banking, insurance, financial, or related member services in Ontario.
Furniture Bank's responsible AI manifesto keeps humans accountable for decisions, requires transparency and privacy protection, limits synthetic depictions of clients, and bars AI text from replacing human stories.
George Brown Polytechnic
Public college and polytechnic · Ontario
A post-secondary institution providing education, training, research, and student services in Ontario.
George Brown's AI guidance distinguishes supported from unsupported uses, limits sensitive data in unapproved tools, requires human review for decisions, and calls for disclosure of public-facing AI content.
Georgian College
College / polytechnic · Ontario
A post-secondary institution providing education, training, research, and student services in Ontario.
Georgian College's AI principles call for ethical and equitable use, transparent communication, academic integrity, human-centred teaching and learning, cross-community collaboration, and ongoing AI literacy.
Good Works Co.
Charity fundraising consultancy · Ontario
A charity fundraising consultancy providing programs, supports, resources, or community services in Ontario.
Good Works' AI policy limits tools to human-directed support, requires review for accuracy and bias, keeps approvals and decisions with people, protects donor data, and mandates training and periodic reassessment.
Goosechase Adventures Inc.
Recreation, tourism, education, and community-engagement technology · Ontario
A recreation, tourism, education, and community-engagement technology providing technology, digital products, or related services in Ontario.
Goosechase's AI policy requires commercial accounts, bars model training on customer or student data, provides human review and appeal, labels AI features, and lets organization administrators disable them.
Grain Financial Protection Board
Provincial agricultural financial-protection board · Ontario
A provincial agricultural financial-protection board providing banking, insurance, financial, or related member services in Ontario.
The board's governing agreement requires AI risk assessments, executive accountability, disclosure of material uses, quarterly oversight reporting, and protection of confidential and personal information.
Grand Erie District School Board
School board · Ontario
A school board supporting K–12 schools, students, educators, and district services in Ontario.
The school board's AI policy requires ethical and equitable use, privacy and security safeguards, human oversight, approved applications, transparent accountability, and periodic monitoring and review.
Grey Highlands Public Library
Public library and registered charity · Ontario
A library organization providing library collections, learning resources, digital services, and community programming in Ontario.
Description under review — read the source document.
Halton Catholic District School Board
School board · Ontario
A school board supporting K–12 schools, students, educators, and district services in Ontario.
The board's AI guidance limits staff and students to approved tools, protects personal information, keeps teaching and evaluation with educators, requires student disclosure, and mandates checks for errors and bias.
Halton District School Board
School board · Ontario
A school board supporting K–12 schools, students, educators, and district services in Ontario.
The board's generative AI guidelines require approved tools, prohibit student personal data, require teacher approval and disclosure, keep assessment decisions human, and mandate accuracy and bias checks.
Hanover Public Library
Public library · Ontario
A library organization providing library collections, learning resources, digital services, and community programming in Ontario.
The library's AI policy allows staff to supplement communications, programs and operations, requires checks for accuracy and impartiality, mandates legal and privacy compliance, and bars AI from replacing staff judgment.
HCI Marketing and Communications Inc.
Marketing and communications agency · Ontario
A marketing and communications agency providing communications, creative, public-relations, or marketing services in Ontario.
HCI's AI policy restricts confidential and client data, requires approval for covered uses, mandates fact-checking and human authorship, calls for disclosure where material, and keeps staff accountable for outputs.
Human Rights Legal Support Centre
Independent public legal-services agency · Ontario
An independent public legal-services agency operating in Ontario.
The centre's governing agreement requires AI risk assessments, board and executive accountability, disclosure of material uses, quarterly reporting, and protection of confidential and personal information.
Humber Polytechnic
Public college and polytechnic · Ontario
A post-secondary institution providing education, training, research, and student services in Ontario.
Humber's workplace AI guidance limits staff to appropriate work uses, prohibits sensitive or confidential data in public tools, requires verification and human responsibility, and bars unsupervised decision-making.
Huron-Perth Catholic District School Board
School board · Ontario
A school board supporting K–12 schools, students, educators, and district services in Ontario.
The school board's AI policy requires ethical use and application approval, assigns human accountability, protects data, tests for bias and harm, and governs assessment and student use.
Infrastructure Ontario
Provincial infrastructure and real-estate agency · Ontario
A provincial infrastructure and real-estate agency operating in Ontario.
Infrastructure Ontario's governing agreement requires AI risk assessments, chief executive accountability, disclosure of material uses, quarterly reporting, and protection of confidential and personal information.
Kawartha Pine Ridge District School Board
School board · Ontario
A school board supporting K–12 schools, students, educators, and district services in Ontario.
The board's generative AI guidelines require approved tools, protect personal and confidential data, mandate accuracy, bias and copyright checks, call for disclosure and consent, and preserve educator judgment.
Kitchener Public Library
Public library · Ontario
A library organization providing library collections, learning resources, digital services, and community programming in Ontario.
The library's AI statement bars customer and sensitive organizational data, requires staff training and output verification, calls for fairness and bias checks, and retains human accountability and transparent use.
Lambton Kent District School Board
School board · Ontario
A school board supporting K–12 schools, students, educators, and district services in Ontario.
The school board's AI guidance identifies approved staff tools, requires privacy and security safeguards, calls for critical evaluation of accuracy and bias, preserves human judgment, and provides for regular review.
Left Turn Right Turn
Accessibility, transit, and transportation consulting · Ontario
An accessibility, transit, and transportation consulting providing transportation, mobility, logistics, travel, or related services in Ontario.
LTRT's AI policy limits generative use to an approved enterprise tool, requires internal and client-facing disclosure and validation, imposes security and data-sovereignty rules, and extends controls to vendors.
Limestone District School Board
School board · Ontario
A school board supporting K–12 schools, students, educators, and district services in Ontario.
The board's official AI principles summary calls for ethical, accountable and transparent use, equitable access and bias controls, privacy and security, human-centred learning, and continuous improvement.
London Police Service
Municipal police service and public-safety organization · Ontario
A municipal police service and public-safety organization delivering public administration, oversight, regulation, or public services in Ontario.
The police service's AI policy classifies risk, prohibits extreme-risk uses, requires approval for higher-risk systems, keeps humans in consequential decisions, and mandates a public inventory and annual reporting.
Loyalist College
Public college · Ontario
A post-secondary institution providing education, training, research, and student services in Ontario.
Loyalist's generative AI position requires disclosure, data and intellectual property protection, faculty permission for academic use, research approvals, human verification, and human control of consequential decisions.
Magna International Inc.
Automotive manufacturing and mobility technology · Ontario
An automotive manufacturing and mobility technology providing technology, digital products, or related services in Ontario.
Magna requires its global workforce to use approved AI tools, conduct human review, assess bias, privacy and intellectual-property risks, disclose AI use, complete training, and report concerns.
Manulife Financial Corporation
Insurance, wealth, and financial services · Ontario
An insurance, wealth, and financial services providing banking, insurance, financial, or related member services in Ontario.
Manulife governs AI enterprise-wide through lifecycle risk management, human agency, independent validation, explainability and reliability standards, three lines of defence, and ongoing monitoring.
McMaster University
University · Ontario
A post-secondary institution providing education, training, research, and student services in Ontario.
McMaster employees must discuss generative AI with supervisors, protect confidential and personal data, verify and disclose outputs, and retain human control over hiring and consequential work.
Milton Public Library
Public library · Ontario
A library organization providing library collections, learning resources, digital services, and community programming in Ontario.
Description under review — read the source document.
Mohawk College
Public college · Ontario
A post-secondary institution providing education, training, research, and student services in Ontario.
Description under review — read the source document.
Musical Theatre Productions
Community theatre and charitable performing arts · Ontario
A community theatre and charitable performing arts supporting arts, culture, heritage, creative work, or community programming in Ontario.
Description under review — read the source document.
Niagara College
Public college · Ontario
A post-secondary institution providing education, training, research, and student services in Ontario.
Niagara College faculty define permitted AI use for each course, students must follow those limits, and instructors must consider privacy, accessibility, cost, alternatives, and academic-integrity consequences.
Niagara Regional Police Service
Regional police service and public-safety organization · Ontario
A regional police service and public-safety organization operating in Ontario.
Niagara Police requires human approval of AI decisions, pre-procurement privacy, rights and risk assessments, board approval for high-risk systems, public registration, annual reporting, and training.
Nipissing University
University · Ontario
A post-secondary institution providing education, training, research, and student services in Ontario.
Nipissing’s non-academic units need departmental authority and technology approval for AI, must match tools to data classifications, review and acknowledge outputs, and retain humans for consequential decisions.
NOSM University
University · Ontario
A post-secondary institution providing education, training, research, and student services in Ontario.
NOSM faculty and learners must disclose AI use, obtain consent before entering protected data, review outputs, preserve human grading and clinical judgment, and remain accountable for results.
Oakville Public Library
Public library · Ontario
A library organization providing library collections, learning resources, digital services, and community programming in Ontario.
Oakville Public Library staff must select AI tools under municipal guidance, protect privacy, review outputs for accuracy and bias, disclose material AI use, and remain accountable for decisions.
OCAD University
Public university · Ontario
A post-secondary institution providing education, training, research, and student services in Ontario.
OCAD students must follow course-specific AI rules, consult instructors when uncertain, and treat unauthorized or inappropriate AI use as possible academic misconduct while preserving approved accommodations.
Ontario Association of Architects
Professional regulator and association · Ontario
A professional regulatory organization supporting professional regulation, standards, licensing, governance, or member services in Ontario.
Ontario Association of Architects personnel must use approved AI, protect confidential and personal data, apply human review to regulatory work, avoid deceptive or biased uses, and disclose assistance.
Ontario College of Business and Technology
College / polytechnic · Ontario
A professional regulatory organization supporting professional regulation, standards, licensing, governance, or member services in Ontario.
Ontario College of Business and Technology requires approved AI tools, training, data and intellectual-property safeguards, output verification, monitoring, and human evidence for misconduct findings.
Ontario Lacrosse Association
Provincial amateur sport governing body · Ontario
A provincial amateur sport governing body supporting sport participation, development, competition, and physical activity in Ontario.
Ontario Lacrosse representatives must use approved AI environments and work accounts, keep private data out of tools, disclose assistance, review outputs, and remain accountable under monitoring.
Ontario Medical Association
Provincial medical professional association · Ontario
A provincial medical professional association supporting professional regulation, standards, licensing, governance, or member services in Ontario.
Ontario Medical Association employees need approval to procure AI, must keep restricted data out of unapproved tools, obtain meeting consent, disclose material use, and comply with monitoring.
Ottawa Catholic School Board
School board · Ontario
A school board supporting K–12 schools, students, educators, and district services in Ontario.
Ottawa Catholic staff must use privacy-reviewed AI tools, disclose assistance, critically review outputs, promote equity, and follow administrative oversight for additional tools.
Ottawa-Carleton District School Board
School board · Ontario
A school board supporting K–12 schools, students, educators, and district services in Ontario.
Ottawa-Carleton staff and students must use approved AI, protect privacy and security, disclose use and data practices, retain human oversight, and address bias, equity and accessibility.
Peel Multicultural Council
Settlement and multicultural community-services nonprofit · Ontario
A settlement and multicultural community-services nonprofit providing programs, supports, resources, or community services in Ontario.
Peel Multicultural Council requires authorized AI use, protects client and confidential data, requires human verification and disclosure, assigns user accountability, and applies consequences for misuse.
Peterborough Victoria Northumberland and Clarington Catholic District School Board
School board · Ontario
A school board supporting K–12 schools, students, educators, and district services in Ontario.
PVNC Catholic staff must use approved AI tools, protect personal and confidential information, verify outputs, disclose assistance, and preserve human professional judgment.
Queen's University
University · Ontario
A post-secondary institution providing education, training, research, and student services in Ontario.
Description under review — read the source document.
Rainbow District School Board
School board · Ontario
A school board supporting K–12 schools, students, educators, and district services in Ontario.
Description under review — read the source document.
Roalla Business Enablement Group
Business, workforce, and organizational consulting · Ontario
A business, workforce, and organizational consulting operating in Ontario.
Roalla requires human review of AI, bars sole reliance for critical decisions, protects confidential client material and regulated data, discloses provider use, and tests systems for bias.
Royal College of Dental Surgeons of Ontario
Provincial health-profession regulator · Ontario
A professional regulatory organization supporting professional regulation, standards, licensing, governance, or member services in Ontario.
Ontario dentists using AI must preserve professional judgment, protect patient privacy, assess vendors, verify outputs, explain material use and obtain consent where appropriate, and document care.
Sault Area Hospital
Community hospital and regional health-services organization · Ontario
A community hospital and regional health-services organization providing patient care, clinical services, and health programs in Ontario.
Sault Area Hospital requires approved AI procurement, protects patient and confidential data, obtains consent where needed, retains human clinical oversight, trains users, and monitors compliance.
Sault Ste. Marie Public Library
Public library · Ontario
A library organization providing library collections, learning resources, digital services, and community programming in Ontario.
Sault Ste. Marie Public Library personnel must review and attribute AI output, label substantial AI content, protect sensitive data, minimize or anonymize inputs, assess bias and accuracy, and train users.
Scopien Inc.
Technology company · Ontario
A technology company providing technology, digital products, or related services in Ontario.
Scopien requires human control of AI, bias testing, data minimization and consent, ethics-committee approval and risk assessment, disclosure, and continuous monitoring and audits.
Seneca Polytechnic
Public college / polytechnic · Ontario
A post-secondary institution providing education, training, research, and student services in Ontario.
Seneca personnel and students must use approved AI for sensitive data, verify accuracy and bias, avoid harmful content, disclose assistance, retain human oversight, and accept disciplinary consequences.
Sheridan College
Public college and polytechnic · Ontario
A post-secondary institution providing education, training, research, and student services in Ontario.
Sheridan researchers must retain human oversight, protect proprietary and participant data, obtain permission where needed, document and disclose AI use, cite tools, and verify accuracy and bias.
Simcoe County District School Board
School board · Ontario
A school board supporting K–12 schools, students, educators, and district services in Ontario.
Simcoe County educators must set clear AI expectations, require student transparency, use age-appropriate vetted tools, protect privacy, and preserve human teaching and relationships.
Simcoe Muskoka Catholic District School Board
School board · Ontario
A school board supporting K–12 schools, students, educators, and district services in Ontario.
Simcoe Muskoka Catholic staff and students must use approved AI, protect personal data, critically assess accuracy and bias, disclose and cite assistance, follow educator expectations, and retain human judgment.
Simcoe Muskoka District Health Unit
Regional public-health authority · Ontario
A regional public-health authority providing patient care, clinical services, and health programs in Ontario.
Simcoe Muskoka health staff must obtain AI approval and privacy, ethics and security review, protect personal data, validate outputs, retain human oversight, disclose material use, and monitor risk.
Skills for Change
Settlement and employment services charity · Ontario
A settlement and employment services charity providing programs, supports, resources, or community services in Ontario.
Skills for Change requires staff to use approved AI, protect client and confidential data, review outputs, disclose material assistance, retain human accountability, and complete oversight or training steps.
St. Catharines Public Library
Public library · Ontario
A library organization providing library collections, learning resources, digital services, and community programming in Ontario.
Library staff and volunteers must use assessed, IT-approved AI, protect personal and confidential data, verify outputs, retain human control of decisions, disclose use, complete training and report incidents.
St. Lawrence College
College / polytechnic · Ontario
A post-secondary institution providing education, training, research, and student services in Ontario.
Description under review — read the source document.
Stormont, Dundas and Glengarry County Library
County public library · Ontario
A library organization providing library collections, learning resources, digital services, and community programming in Ontario.
Library staff must acknowledge significant generative AI use, retain professional judgment, protect confidential and personal information, and fact-check outputs for errors and bias; patron use must meet privacy and copyright rules.
Sun Life Financial Inc.
Insurance, wealth, and financial services · Ontario
An insurance, wealth, and financial services providing banking, insurance, financial, or related member services in Ontario.
Sun Life’s enterprise AI approach embeds governance through the lifecycle, applies risk and privacy-impact assessments, and trains employees to protect sensitive data, validate outputs and maintain human oversight.
The Blue Mountains Public Library
Public library, gallery, archive and museum · Ontario
A library organization providing library collections, learning resources, digital services, and community programming in Ontario.
Library personnel must use CEO-approved AI, protect personal and restricted data, avoid automated decisions affecting people, verify outputs and bias, identify substantial AI assistance, retain human judgment and receive training.
The Hospital for Sick Children (SickKids)
Children's hospital · Ontario
A children's hospital providing patient care, clinical services, and health programs in Ontario.
Clinical and business teams must submit every proposed AI system—internal or third-party—to the SKAI Service before use for multidisciplinary assessment, privacy, safety, equity, transparency, data and ongoing oversight.
The Local TO Publishing
Nonprofit journalism · Ontario
A nonprofit journalism providing news, information, storytelling, or community media in Ontario.
The newsroom permits narrow AI support for transcription and data analysis only with human verification and supervision; original reporting, analysis, writing, photography and illustration remain human-led.
The Osborne Group
Executive, nonprofit, and organizational consulting · Ontario
An executive, nonprofit, and organizational consulting providing programs, supports, resources, or community services in Ontario.
Description under review — read the source document.
The Ottawa Hospital
Academic hospital and community health system · Ontario
An academic hospital and community health system providing patient care, clinical services, and health programs in Ontario.
The hospital’s corporate AI framework requires privacy-law-compliant vendors, patient permission and explanation for AI scribes, and recurring review of research AI for compliance, reliability, security and data integrity.
Three Ships Beauty
Consumer skincare and beauty company · Ontario
A consumer skincare and beauty company operating in Ontario.
AI may support drafts, ideation and limited product imagery, but people approve every output; it cannot fabricate people or before-and-after results, make unsupervised hiring decisions or monitor employees.
Thunder Bay Police Service
Municipal police service and public-safety organization · Ontario
A municipal police service and public-safety organization delivering public administration, oversight, regulation, or public services in Ontario.
Police AI requires Board approval, trained users and pre-procurement risk assessment; serious-risk systems are barred, human oversight and privacy controls apply, and public registries, audits and reporting support accountability.
Toronto Catholic District School Board
School board · Ontario
A school board supporting K–12 schools, students, educators, and district services in Ontario.
Educators, students and corporate users must remain accountable for AI-assisted content and use Board-vetted tools that protect sensitive information through encryption, anonymization and secure storage, with audience-specific protocols.
Toronto Metropolitan University
University · Ontario
A post-secondary institution providing education, training, research, and student services in Ontario.
Employees must use assessed AI tools, share only public information, never upload personal or sensitive data, and obtain privacy, security and AI assessments before adopting an unapproved tool; violations may be privacy breaches.
Toronto Police Service
Municipal police service and public-safety organization · Ontario
A municipal police service and public-safety organization delivering public administration, oversight, regulation, or public services in Ontario.
Police AI is classified by risk, assessed before funding or deployment and subject to Board approval, mitigation, monitoring and public reporting; extreme-risk uses are terminated and higher-risk systems undergo continued review.
Toronto Public Library
Public library · Ontario
A library organization providing library collections, learning resources, digital services, and community programming in Ontario.
Library AI requires impact and privacy assessments before deployment, protection of personal and restricted data, staff verification for accuracy and bias, human decisions for consequential matters, transparency and governance oversight.
Trent University
University · Ontario
A post-secondary institution providing education, training, research, and student services in Ontario.
Instructors must publish course AI rules, fact-check teaching materials and protect privacy; students need explicit permission for assessment use, must disclose and cite it, and remain subject to human-led grading.
Tribunals Ontario
Cluster of independent provincial administrative tribunals · Ontario
A cluster of independent provincial administrative tribunals delivering public administration, oversight, regulation, or public services in Ontario.
Tribunals Ontario must document AI threats, impacts and treatments across the lifecycle, maintain and publish use-case inventories, report risks quarterly.
University Health Network
Academic hospital and health network · Ontario
A post-secondary institution providing education, training, research, and student services in Ontario.
UHN personnel must use approved AI for organizational work, sign in with institutional credentials, keep health, personal and confidential information out of unapproved tools.
University of Guelph
Public university · Ontario
A post-secondary institution providing education, training, research, and student services in Ontario.
Marketing and communications staff may use AI for drafts, transcripts and limited image edits, but must human-review accuracy, originality, bias and brand fit, protect confidential data.
University of Ottawa
University · Ontario
A post-secondary institution providing education, training, research, and student services in Ontario.
University AI use and acquisition require security, privacy and risk review, approved data handling, vendor due diligence and documented accountability; users must protect sensitive information.
University of Toronto
University · Ontario
A post-secondary institution providing education, training, research, and student services in Ontario.
Administrative staff must verify and disclose AI-assisted work, protect and minimize university data, avoid sole-source employment decisions, monitor bias, document consequential uses, assess vendors and retain human accountability.
University of Waterloo
University · Ontario
A post-secondary institution providing education, training, research, and student services in Ontario.
University AI use must match tool approval to data classification, keep highly restricted data out of AI, complete privacy, security and procurement assessment for new systems, minimize inputs.
University of Windsor
University · Ontario
A post-secondary institution providing education, training, research, and student services in Ontario.
University users must remain accountable, disclose meaningful AI assistance, protect privacy and security, verify accuracy and bias, respect intellectual property, keep decisions human-led, ensure accessibility and legal compliance.
Upper Canada District School Board
School board · Ontario
A school board supporting K–12 schools, students, educators, and district services in Ontario.
Staff and students must use board-approved AI, protect personal and confidential information, verify accuracy and bias, disclose permitted assistance, respect copyright and academic integrity.
Upper Grand District School Board
School board · Ontario
A school board supporting K–12 schools, students, educators, and district services in Ontario.
Staff must use district-approved AI, protect student and employee data, review outputs for accuracy and bias, disclose meaningful assistance, retain professional judgment.
Vaughan Public Libraries
Public library · Ontario
A library organization providing library collections, learning resources, digital services, and community programming in Ontario.
Library staff, trustees and volunteers must use approved AI, complete ethical-use training, protect personal information, screen for bias, attribute AI-created content.
Waterloo Catholic District School Board
School board · Ontario
A school board supporting K–12 schools, students, educators, and district services in Ontario.
Educators must define and disclose permitted AI use, retain human oversight of teaching and assessment, protect student data, verify accuracy and bias, require student reflection and attribution.
Waterloo Public Library
Public library and registered charity · Ontario
A library organization providing library collections, learning resources, digital services, and community programming in Ontario.
Library staff must use approved AI, protect personal, confidential and restricted data, verify outputs and bias, disclose significant assistance, preserve human judgment, follow copyright and procurement rules.
Wellington Catholic District School Board
School board · Ontario
A school board supporting K–12 schools, students, educators, and district services in Ontario.
Staff and students must use approved AI responsibly, protect personal and confidential data, verify outputs for accuracy and bias, disclose meaningful use, preserve human judgment and academic integrity.
Western University
Public university · Ontario
A post-secondary institution providing education, training, research, and student services in Ontario.
Staff may use AI for approved administrative support but must protect personal and sensitive data, verify and disclose output, preserve professional judgment, follow data-classification and privacy-assessment rules.
Wilfrid Laurier University
University · Ontario
A post-secondary institution providing education, training, research, and student services in Ontario.
University community members and contractors must assess generative AI risk, protect classified information, human-review content and decisions, document and disclose use, mitigate bias, respect copyright and follow approval requirements.
Windsor-Essex Catholic District School Board
School board · Ontario
A school board supporting K–12 schools, students, educators, and district services in Ontario.
Board staff must use approved AI, protect student, employee and confidential information, verify outputs and bias, disclose substantial assistance, retain professional judgment, follow copyright and records rules.
Workplace Safety and Insurance Appeals Tribunal
Independent adjudicative tribunal · Ontario
An independent adjudicative tribunal providing banking, insurance, financial, or related member services in Ontario.
Tribunal AI must pass documented legal, privacy, security, ethics and operational assessment before approval, preserve adjudicative independence and human decision-making, maintain inventories and accountability.
York Region District School Board
School board · Ontario
A school board supporting K–12 schools, students, educators, and district services in Ontario.
Educators must use approved AI across instructional, professional and administrative work, protect personal and confidential data, verify accuracy and bias, disclose meaningful use, retain human judgment.
York Regional Police
Regional police service and public-safety organization · Ontario
A regional police service and public-safety organization operating in Ontario.
Police AI requires risk assessment, legal, privacy and human-rights review, Board approval for higher-risk deployment, staff training, human oversight, bias testing, documented monitoring.
York University
University · Ontario
A post-secondary institution providing education, training, research, and student services in Ontario.
York community members must use approved AI suited to data classification, protect personal and confidential information, verify accuracy and bias, disclose meaningful assistance, preserve human decisions.
Frequently asked questions
- What is the organizations registry?
- It is a source-linked list of Canadian organizations — schools, libraries, non-profits, health and professional bodies, media outlets, agencies — that have published an AI policy or operational guidance. Every record links to the public source document, which is always the authority. Municipal records live in the separate registry at /municipalities.
- Where do the descriptions come from?
- Each description is written from the public source document and reviewed by a human before it appears here. Descriptions summarise what a document covers and which controls it names. They are never a score, a grade, or an opinion about whether the policy is good. Our approach is documented on /methodology.
- Why do some organizations have no description?
- A small number of records are still being adjudicated — usually because the source was hard to access, the document is an AI strategy rather than a use policy, or the scope was unclear. The organization stays listed with its source link, and the description appears once review is finished.
- What is the difference between a formal policy and operational guidance?
- A formal policy is an approved governing document. Operational guidance is practical direction staff actually follow — newsroom standards, classroom rules, a staff handbook section. Both count as published governance; neither is automatically stronger than the other.
- My organization is not listed. What should I do?
- Submit your policy through the form below. A missing record does not prove an organization lacks governance — it usually means we have not found a public source document yet.
- We do not have an AI policy yet. Where do we start?
- Read a few comparable records here to see what peers actually committed to, then use the Policy Builder in the Policy Studio at /studio to draft your own, and /policy-review to check an existing draft against the same control library.
How you can help
Submit proof of AI policy
Got a published policy? Send us the link and we'll update the organization.
Submit proofSuggest an organization or feature
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